Office Manager – Lyon
Your role will consist of managing sales administration, general services (office management, events) and administrative tasks.
You will be the interface between our different departments, especially our Sales team.
At SpendHQ, we enable procurement departments to proactively manage spend,
improve performance, and add value through intuitive and intelligent software
The SpendHQ SaaS solution has been on the market for over 10 years. Our customers
are recognized market leaders from both mid-size organizations and large, multinational
corporations. There are 17,000+ SpendHQ users across 400+ customers in 100+
It is thanks to each of our employees that we are where we are today. But we are not
stopping here. SpendHQ is taking on new challenges and we look forward to continuing
to grow the company and team. We now have about 100 employees in the US and in
We are looking for our new Office Manager for our Lyon Office.
Your role will consist of managing sales administration, general services (office
management, events) and administrative tasks. You will be the interface between our
different departments, especially our Sales team.
What does the job entail?
Regarding sales administration, your role is to provide administrative information and manage customer invoicing (from the invoice to debt recovery). You ensure the information flow with our account executives and account managers and as well as with our customers. On this topic, you work closely with our EMEA Financial controller. You may be involved in supporting our US Financial team (if necessary).
On the financial and accounting side, you are responsible for tracking and recording suppliers (e.g. setting up bank payments).
You oversee administration and management assistance, such as welcoming visitors by phone and in person, handling administrative mail, organizing travel/appointments/team meetings.
You are also responsible for facility management. You are responsible for monitoring the office from a structural and functional point of view (access, subcontracting contracts, various purchases, IT/automobile fleet, etc.). You will work closely with our IT/IMS team on issues relating to office security. You will also organize statutory inspections, and plan and monitor subcontracted maintenance work.
Keeping the office a clean and organized place is also one of your missions.
You are in charge of events organization from the start to the end. You drive the organization and supervision of in-house events, whether one-off or recurring. You act as a driving force behind the implementation of projects and ideas to improve the
Finally, you support the HR administrative tasks when necessary. Indeed, our HR officer will
be on maternity leave for a few months and you could be asked to help on some topics.
Where will you be physically located?
This position is based in Villeurbanne (19 rue Louis Guérin).
When do we expect you?
You are available as soon as possible to join us.
You are the ideal candidate for this position if:
- You have worked in a start-up/ scale up company for 2 years minimum, on
accounting-finance or sales administration, within a software company
- You are completely comfortable with digital tools (Slack, Office 365, Salesforce,
- You are fluent in French and English to work in an international environment.
You will be successful in this role if you are:
- Able to handle confidential information with discretion and integrity.
- An active listener and you have good interpersonal skills to communicate with
multiple teams, customers or partners
- Able to work in a fast-changing environment
- Autonomous, proactive and organized.
- Service-oriented and enthusiastic.
- 20-min call with our HR officer
- 1h interview with two team members
- 1h interview with the hiring manager
- Reference calls
You might also be invited to meet other team members at the office for a coffee or a drink!
Why do people love working at SpendHQ?
We are the market leader in Spend Intelligence and Procurement Performance Management and are experiencing significant growth. We are a passionate and collaborative team. We empower employees to be bold, to take initiative and to grow into your role – the development of your knowledge and skills will always be encouraged. We help employees evolve in a multi-cultural environment where their individuality and unique skill sets are valued.
At SpendHQ, we are:
- Stronger Together – Everyone plays an important role at SpendHQ. We deliver
more success through shared goals and mutual support. We work diligently to
break down silos and collaborate.
- People Focused – We care about those we work with and those we serve. We
strive for strong results, but not at the expense of people.
- Our Best Every Day – We act with authenticity, integrity, dependability and
empathy. We are transparent with clients and each other. We foster an
environment full of humble, fun go-getters who approach every day as an
opportunity to be their best.
- Customer Obsessed – Our customers are the reason for our success. We work
hard to provide solutions that make their lives easier and help them achieve
- Bold in Action – We believe in taking daring moves. We do everything with
enthusiasm because we know our work is meaningful.