Document Management
Get clear and actionable insight into your vendor contracts
and agreements to maximize your strategic sourcing leverage.
About Contract and Document Management
Document Management That
Enables Full Contract Visibility.
Your spend data isn’t just about the numbers. Procurement leaders striving to improve cost savings and increase spend compliance need to stay on top of their supplier relationships with contract expirations, certificate management, pricing templates, and much more. Without a way for these procurement leaders to tie all their documents to related spend, their spend visibility tools fail to help them reach those strategic goals.
The SpendHQ Document Management module enables you to store documents related to suppliers, categories, and subcategories ─ as well as directly link your documents to the respective spend data. RFP templates, contract template, and market studies are all linked directly to the relevant suppliers, categories or subcategories. This enables your procurement team to access all the data and information they need to manage their suppliers, categories, and subcategories all in one place.
Improved Tracking with Document Management
A large percentage of your spend is typically contracted. Experience shows that savings leakage is primarily due to disconnect from contract and procurement processes. Not renewing your contracts at the right time can lead to lost savings and decreased leverage in contract negotiations. Document management built directly into your spend intelligence portal can help you track:
- Changes to contracts with amendments and addendums
- New compliance guidelines, process flows, or policies for each category
- Certification management
- All onboarding documentation associated with your suppliers
… and more.
Stay Ahead of Your Contracts
The SpendHQ Document Management module enables tracking of your contracts’ lifecycles within the spend intelligence portal. Appropriate users will receive email notifications on upcoming contract expirations and upcoming auto-renewals and have the capability to export lists of those contracts with expiration dates to excel or .csv file.
With industry-leading power filter functionality, you can control access to your documents on multiple dimensions such as categories, suppliers, country, and more, ensuring enhanced data security.
Those users with granted access will be able to upload one or multiple files and associate them to a supplier, category, and subcategory before adding additional document details like contract value, effective/termination dates, and contract auto-renewal. This enables quick document search and advanced filter controls. From here, users will also be able to configure email alerts based on predefined intervals or custom input values.
Enhanced Collaboration
Across Procurement
Through the Document Management module, you can collaborate with others in your organization to enable a quick search and filter relevant documents to empower your procurement department. See a visual representation of expiring contracts by date and contract size to determine priority and inform negotiations directly in the module itself, or access relevant contract data from the Supplier module to identify spend throughout the SpendHQ application.
This centralized repository enables your team to:
- Search documents by contract value, type, and expiration date
- Identify expiring contracts by month, including total contract spend
- Customize user restrictions with industry-leading power filter capabilities
Experience Full Spend Intelligence with SpendHQ
SpendHQ provides a full-service SaaS spend intelligence solution that provides rapid, accurate, and detailed visibility into enterprise spend data. Our industry-leading spend analysis platform delivers actionable insight for sourcing and procurement professionals. SpendHQ has been recognized as an industry leader by Spend Matters’ SolutionMap, Ardent Partners’ Key Solution Providers, and Procurement Leaders’ World Procurement Awards.
As a software created by procurement experts for other procurement experts, we understand how important it is to have a spend analysis solution that is customizable and specialized. The SpendHQ Document Management module enhances the SpendHQ spend intelligence solution, delivering the nuanced integration procurement professionals need between their contracts and their spend data.
Spend Visibility Resources
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Contract Visibility
SpendHQ Contract Visibility enables clear and actionable insight into your vendor contracts
and agreements to maximize your strategic sourcing leverage and create measurable savings.
