Procurement Database Optimization Services

To obtain spend visibility, it’s important to understand a larger picture—one that depicts traditional sourcing scenarios that very commonly lead to poor data clarity.

You cannot manage what you cannot see, and poor visibility into spend data is a systemic issue found across companies of all industries, sizes, and cultures.

Data Optimization

Clean data equals credibility with your stakeholders and confidence in your conclusions.  Our solution guarantees it with the Humanware™ approach.  Our team of US-based sourcing professionals scrub and categorize your data to over 97%.

Your Procurement Database Belongs in Expert Hands.

It seems counter-intuitive, but procurement data is consistently bad, even for companies that make large investments in relevant systems. There are a lot of drivers for this problem. A few of them include:

  • Data scattered across multiple AP and expense systems
  • Accounting-oriented data not aligned with procurement categorization
  • Maverick and unmanaged spend not captured in P2P systems

Solving this common procurement problem is the first step in the SpendHQ process. In just 4-6 weeks, our U.S. based team of strategic sourcing professionals cleanses, consolidates, normalizes, and categorizes your procurement data to more than 97%. We call this process Procurement Database Optimization. These are people with the same level of sourcing knowledge as a procurement executive—not just outsourced “hired hands.”

We selected SpendHQ because it is the only solution we found that was truly oriented to the needs of strategic sourcing and procurement leaders. We recommend it to all our clients.

—Rainer den Ouden, Partner Kerkhoff Consulting, Dusseldorf, Germany

We Call it Humanware™

Many companies attempt to fully automate spend analytics, and they use databases that really weren’t designed for procurement categorization. The end result is data that really isn’t as accurate as it could be. SpendHQ doesn’t do that.

We believe that a person needs to get involved in the data to review it and that sourcing expertise needs to be overlayed to every spend analysis. Sourcing professionals review all of the work SpendHQ does to ensure everything is categorized in a logical way. This is the component of our process that is simply irreplaceable. We call it “Humanware,” the secret behind our software.


Expert Review. Expert Assistance.

Your team will work directly with a dedicated data specialist during deployment and each data refresh. This is where we make sure everything is right and make the necessary refinements to categorization and compliance data. The Expert Review is more than just a quality check.

Remember, we’re sourcing people too, so you’ll get a full review of potential opportunities and an actual “blueprint” to help you get the most ROI out of SpendHQ.


Regular Data Refresh Scheduling

After the initial deployment, you can choose a regular refresh interval. Most of our clients do quarterly data refreshes, some do semi-annually, and some do monthly. It all depends on what is right for you and your budget – and of course you can change any time.

Your data goes through the same rigorous cleansing and optimization process for each refresh, though the process gets faster over time as SpendHQ learns your data.

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Want an Expert’s Opinion?

Download a competitive analysis of our spend analytics tool by one of the leading procurement market research firms.

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